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ARC BY-LAWS
ARTICLE I: Name, Nature and Objectives

Section 1

The name of the organization shall be the Asian Studies Development Program’s Association of Regional Centers (hereinafter referred to as ARC).

Section 2: Nature and Objectives

The Association of Regional Centers (ARC) is committed to promoting the study of Asia and Asian culture in undergraduate and graduate programs at colleges and universities throughout the United States. The mission of the Association is to provide high quality programs for faculty, administrators, staff, and students at member institutions and other institutions served by the regional centers.

The purpose of these programs is to enhance teaching, learning, and research in Asian studies.

To achieve this mission, the Association (ARC) will seek to continue to work closely with the Asian Studies Development Program, the East-West Center, and the University of Hawaii in planning and developing projects; to develop effective modes of communication to link colleges and universities; to develop collaborative strategies that colleges can use to share resources; to provide advice and counsel to colleges and universities on implementing models for infusing Asian studies into the curriculum; to develop grants to fund institutes, workshops, and seminars on Asia that are jointly sponsored and collaboratively coordinated; to develop programs that can serve as models for a variety of different colleges and universities interested in Asian studies; and to develop non-academic activities and outreach programs to reach out to the communities served by the regional centers.

ARC shall be a private, nonprofit, nonpolitical organization (within the meaning of the Internal Revenue Code 501 (c) (3)) of educational institutions interested in Asia.

ARTICLE II: Membership

Membership is open to Regional Centers as designated by the Director of the Asian Studies Development Program of the East-West Center.

Each Regional Center shall designate one voting representative.

ARTICLE III: Meeting and Dues

Section I: Meetings

  1. The Annual Business Meeting: The Association shall normally hold its annual business meeting in conjunction with the Annual Conference of the Asian Studies Development Program. The meeting shall be for the election of officers and the transaction of such other business as may properly come before such meetings.

  2. ARC shall hold one additional regular meeting each year. The place and time shall be determined by the Association at its annual meeting.

  3. Special Meetings: Special meetings of the ARC shall be called at any time by the Executive Director of ARC upon the request of the majority of the Executive Board.

  4. Notice of Meetings: Written notice of the annual meetings shall be sent to each member center at least one month in advance of the meeting. Notice of special meetings shall be communicated to member centers at least ten (10) days in advance.

  5. Quorum: At all meetings, one half (1/2) of the center representatives shall be necessary and sufficient to constitute a quorum. Except as otherwise provided by the By-Laws, a majority of the center representatives shall be necessary to conduct official business.

  6. Voting Eligibility: Only representatives of Regional Centers in good standing shall be eligible to vote.
Section 2: Dues

Regional Centers shall be required to pay such membership fees and dues as may from time to time be determined by the Executive Board.

ARTICLE IV: Organization

Section 1: Officers

The officers of the Association shall be the Executive Director, Secretary, and Treasurer.

Section 2: Executive Board

The Executive Board shall consist of all of the above officers and two Regional Center representatives elected at large.

Section 3: Terms of Office
All Executive Board members shall be elected for a term of two years. They maybe re-elected.

Section 4: Nomination and Elections

  1. Nominations: A list of candidates for the Executive Board shall be prepared by the Nominating Committee composed of three (3) members established by the Executive Board. At least two (2) shall be Regional Center representatives not currently serving on the Executive Board.

  2. Elections: Elections shall be by secret, written ballot when there are more nominees than positions. The ballot shall be sent to Regional Center representatives not less than four weeks prior to the annual business meeting. A plurality of votes cast is necessary for election. In the event of a tie vote, the Executive Board shall determine the winner.

    The Executive Board shall take office at the end of the annual meeting following their election.

  3. Vacancies: In case of a vacancy on the Executive Board, the Board shall appoint a Regional Center representative to complete the unexpired term.
Section 5: Compensation

The Executive Board members shall not receive compensation for their services as such, but the Executive Board may authorize reimbursement of expenses incurred by Board Members and Regional Center representatives in connection with the performance of their duties.

ARTICLE V: Duties of Officers and Executive Board

Section 1: Officer

Executive Director

The Executive Director shall be the chief administrative officer of the Association. The Executive Director shall preside over all business meetings of the Association and its Executive Board. The Executive Director shall have such other powers and perform such duties as may be assigned from time to time by the Executive Board.

Secretary

The Secretary shall take minutes and record attendance of all Executive Board and Association meetings; keep a current membership list and make it available at all Executive Board and Association meetings; notify members of the time and place of meetings; assess membership dues; and conduct the correspondence of the Association. The Secretary shall be custodian of all records of the Association.

Treasurer

The Treasurer shall supervise the safekeeping of the Association funds; maintain an accurate account of revenues and expenditures; present a written financial report at designated Executive Board meetings and each annual meeting.

The Treasurer shall prepare and file the annual Not-for Profit Corporation report with the Office of the Secretary of State or other appropriate office; prepare the Tax Exempt Return form for Not-for-Profit organizations with the Department of Revenue; file the necessary reports with the Federal Internal Revenue Service as needed to maintain a tax-exempt status.

ARTICLE VI: Parliamentary Authority

A current edition of Robert’s Rules of Order shall be the parliamentary authority for all matters of procedure not specifically covered by the By-Laws of the Association.

ARTICLE VII: Change of By-Laws

The By-Laws may be amended at any Association regular meeting by a two-thirds (2/3) vote of those present and voting, provided that notice of such proposed amendment has been sent to each association member at least a month prior to the meeting.

ARTICLE VIII: Dissolution

In the event of the dissolution of the Association of Regional Centers, the assets shall be distributed to other non-profit organization(s) in accordance with governmental regulations and as determined by the membership of the Association at a special meeting.


Mission/Strategic Plan/By-laws/Member Institution Profiles and Contact Info/Meeting Minutes
Last updated: December 17, 2008

©2009 Association of Regional Centers. All Rights Reserved.

Questions and comments to:

Robert Y. Eng
University of Redlands
Department of History
1200 E. Colton Ave., P.O. Box 3080
Redlands, CA 92373-0999
robert_eng@redlands.edu